1 What is the job content?

1.1 Asset Categorization & Inventory Responsibility

• Engage with all necessary teams to get an overall view of the asset landscape.
• Identify and define all asset categories relevant to the organization.
• Define responsible to each asset category.
• Align responsibilities with the organization’s Roles & Responsibilities framework.
• Compile a complete list of assets under each asset category.
• Ensure accuracy and completeness of asset data.

1.2 Information Requirements & Inventory Execution

• Determine essential information fields for each asset type (i.e.: Location, Status, Lifecycle, …).
• Engage with stakeholders to understand their information needs.
• Conduct a thorough inventory to identify where and how assets are managed.
• Propose methods for making asset data accessible (i.e.: Dashboard, automated reporting…).

1.3 Security and Risk Assessment

• Ensure compliance with internal security policies and external regulations.

1.4 Centralization strategy

• Evaluate the feasibility and benefits of centralized vs. decentralized asset management.
• Recommend the optimal approach based on organizational structure and needs.

1.5 Process Design

• Design asset lifecycle management processes from acquisition to disposition.
• Design workflows for asset discovery, registration, tracking, and monitoring.
• Define update frequency, inventory location, and roles involved.
• Ensure sustainability and scalability of the asset management framework.
• Design technical requirements and specifications for asset management systems and databases.

2 What do we expect from you?

• Proven experience in asset management, inventory control, or related consulting roles.
• Strong analytical and organizational skills.
• Familiarity with asset management policies and digital inventory systems.
• Excellent communication and stakeholder engagement abilities.
• Ability to work independently and deliver structured outcomes.
• Security by design approach to ensure a complete security wise analysis on assets categories.

3 Deliverables

• Asset category framework
• A complete and validated list of asset categories

• Documentation of criteria used to define asset categories

• Inventory responsibility matrix

• A matrix assigning responsibility for each asset category to specific roles/departments

• RACI chart for asset ownership

• Comprehensive asset list

• Asset information schema

• A detailed specification of required data fields per asset category (e.g : Serial number, location, owner,…)

• Inventory report and accessibility plan

• A documented analysis of stakeholder requirements for asset information

• Centralization recommendation

• A recommendation report on centralized vs decentralized asset management with pros/cons and impact analysis

• Final decision documented and approved by relevant stakeholders

• Process and procedure documentation

• Defined and documented processes for:

  • Asset data update (frequency, triggers, …)
  • Inventory audits (method, frequency, …)
  • Data access and reporting

• Clear Roles & Responsibilities for each process step

• Implementation roadmap

• A timeline and action plan for implementing the asset management framework
• Milestones, responsible parties and success criteria.